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Parish Council Meeting Agenda


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WANBOROUGH PARISH COUNCIL

To: All Members of the Council Cllrs Bellamy, Emmins, Glanville, Hayward, Mirza, Offer, Sumner and Warr you are hereby summoned to attend the Full Council meeting of WANBOROUGH PARISH COUNCIL to be held at WANBOROUGH VILLAGE HALL, HIGH STREET, WANBOROUGH on Monday 27th January 2025 at 7pm

Sally Thurston
Locum Parish Clerk
16th January 2025

AGENDA

1. Apologies

To receive and approve.

2. Declaration of interest

Members are reminded that they should declare any interest they have in an agenda item at the start of the meeting or, if not previously foreseeable, during any discussion of the matter concerned.

3. Minutes

To confirm and approve minutes of meeting held on Monday 16th December 2024(attached)

4. THE MEETING WILL BE ADJOURNED FOR PUBLIC QUESTIONS. (Maximum time 20 minutes)

5. Finance

  1. Approve Orders of payment for January (to follow)
  2. Note the cashflow statement (spend vs budget) (to follow)
  3. Approve the reconciliations for December (to follow)
  4. Agree mandate for the Santander Account
  5. Mandate update

6. Village Maintenance

  1. To receive and consider actions from playground inspections:
    1. Church Meadow
    2. Lower Rec
    3. Playground stock valuation
  2. Road Sweeping
    1. To receive and consider suggested map of road sweeping
    2. To consider quotations and undertaking this work in the future
  3. To receive notification that the dog waste bin has been removed from Redlands Grove and agree actions

7. Hooper's Field

  1. To receive notification of collapse of cricket storage shed and consider actions.
  2. To receive an consider a request from Wanborough Bowls Club regarding external electric installation
  3. Park Yoga 2025. To receive the evaluation report and agree how to proceed.

8. IT provision and support for Council

To review and approve recommendations from specialised IT companies for provision in 2025.26 and receive a recommendation from the interim clerk

9. Staffing

  1. To receive and consider recommendations from the Clerk Recruitment Working Party (attached) to include:
    1. An interim experienced clerk be employed on a fixed-term contract for 10 months. This contract will be reviewed after 3 and 6 months.
    2. A permanent clerk be recruited in Summer 2025, with a view to commencing work 1st October 2025 giving a 4 week handover.
    3. A permanent clerk to be employed for 21 hours per week.
    4. An assistant clerk be recruited immediately to work 14 hours per week to assist the interim clerk and eventually the permanent clerk.
  2. To receive letter from the Village Handyman and consider actions.

10. Precept 2025.2026

  1. To receive and consider the draft budget and precept request for 2025/26 as recommended by the Planning, Policy and Finance and Audit Committee held 8th January 2025 (minutes attached)
  2. To agree a budget for 2025/26 (attached)
  3. To set the precept request for 2025/26 (attached)

11. Report from Swindon Borough Council (SBC) Ward Councillor

To receive and consider (to follow)

12. Reports

To receive and consider reports to include:

  1. Chairman's activity (to follow)
  2. Clerk's update (to follow)

13. Strategic Working Party (SWP)

  1. To consider setting up a SWP
  2. To consider terms of reference (to follow)

14. Planning

  1. To consider the following planning applications received:
    1. S/LBC/24/1503 Replacement of two sliding sash windows to the front elevation. The Lynch House, 33 Church Road, Wanborough Swindon SN4 0BZ
    2. S/LBC/24/1493 Southview Farmhouse, Horpit, Wanborough Swindon SN4 0AT. Remedial works to barn.
  2. To note applications determined by SBC since previous meeting (attached).
  3. To consider a request of street naming and numbering for the first phase of Lotmead area New Eastern Villages scheme, planning application number S/RES/22/1736.

15. South Swindon Parishes Rural Coalition

To receive and consider a request received from Chiseldon Parish Council regarding the formation of a coalition

16. Allotments

  1. To discuss and approve a new allocation process of vacant plots
  2. To review and approve reducing the term of notice as stated in item 9 of Tenancy Agreement

17. Correspondence

To receive for information only a list of correspondence circulated between 15th December 2024 and 26th January 2025.

18. Items for Information

To receive items for information only to include:

  1. Action List (to follow)


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